We are looking for an Office Manager to help us with day-to-day tasks both for the owners, but as a general catch-all for anything needed in the company. We need someone who is flexible, trustworthy, efficient, and can work on their own timeline. There won’t be a ton of oversight or management here so you must be a self-starter and efficient with your time.

Roles, responsibilities, qualities include:

• Excellent customer service with outstanding phone skills
• Ability to multi-task and desire to be a general catch-all for ownership and administrative/clerical tasks
• Professional appearance both in person and over the phone
• Computer proficient on a PC with the ability to learn and manage company CRM
• Enthusiasm, positive attitude, the ability to self-start and take command of situations
• Drafting specific documents necessary for purchasing, selling, or filing with the counties
• Organizing calendar
• Organizing email communications by importance and summarizing them
• Book travel and make arrangements for work trips
• Call and find the best local services for us to use in business, for example calling plumbers to find out who can do a job at a reasonable price and in our timeline
• Plenty of additional day to day tasks as they come up

HR, including but not limited to:

• New employee onboarding
• Maintaining employee files
• Policy creation assistance and implementation
• Adding new employees/independent contractors to the system
• Running payroll bi-weekly

Light QuickBooks operations include but not limited to:

• Enter invoices and receipts
• Print checks
• Attach stubs to invoices for filing
• Run QuickBooks reports
• Coordinate rehab dates and invoices with project management
• Maintain company calendar, Meeting Agenda and Minutes
• Follow up on refund checks after account closure for insurance and utilities
• Final file audits for both rehabs and wholesales
• Quality Assurance
• Support the various departments, and upper management
• Technical Writing – Create Step by step manuals
• Manage Marketing and Track KPI’s
• Weekly review of checks clearing our account
• Job applicant review and in-person interviews
•  Pick up mail from PO Box
• Open and sort mail
• Job applicant review
• Help schedule interviews with job applicants
• Conduct over the phone interviews
• Office inventory
• Office Culture Activities such as planning for birthdays, seasonal decorations, etc.
• Monthly, Quarterly, Yearly reports

Errands, including but not limited to:

• Bank runs
• FedEx runs
• Escrow runs
• Misc runs to properties for utilities and such
• Mail runs
• Supply purchases
• Lunch/coffee runs

Filing, including but not limited to:

• Office files

Qualifications

• Candidates are required to have a high school diploma or GED
• Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
• Excellent written and verbal communication skills

• Have a valid driver license, car, and insurance
• Bilingual Spanish and English preferred

Click Here to Apply! https://bit.ly/lacashofferofficemanager