We are looking for an Office Manager to help us with day-to-day tasks both for the owners, but as a general catch-all for anything needed in the company. We need someone who is flexible, trustworthy, efficient, and can work on their own timeline. There won’t be a ton of oversight or management here so you must be a self-starter and efficient with your time.

Roles, responsibilities, qualities include:

  • Excellent customer service with outstanding phone skills
  • Ability to multi-task and desire to be a general catch-all for ownership and administrative/clerical tasks
  • Professional appearance both in person and over the phone
  • Computer proficient on a PC with the ability to learn and manage company CRM
  • Enthusiasm, positive attitude, the ability to self-start and take command of situations
  • Drafting specific documents necessary for purchasing, selling, or filing with the counties
  • Organizing calendar
  • Organizing email communications by importance and summarizing them
  • Book travel and make arrangements for work trips
  • Call and find the best local services for us to use in business, for example calling plumbers to find out who can do a job at a reasonable price and in our timeline
  • Plenty of additional day to day tasks as they come up

HR, including but not limited to:

  • New employee onboarding
  • Maintaining employee files
  • Policy creation assistance and implementation
  • Adding new employees/independent contractors to the system
  • Running payroll bi-weekly

Light QuickBooks operations include but not limited to:

  • Enter invoices and receipts
  • Print checks
  • Attach stubs to invoices for filing
  • Run QuickBooks reports
  • Coordinate rehab dates and invoices with project management
  • Maintain company calendar, Meeting Agenda and Minutes
  • Follow up on refund checks after account closure for insurance and utilities
  • Final file audits for both rehabs and wholesales
  • Quality Assurance
  • Support the various departments, and upper management
  • Technical Writing – Create Step by step manuals
  • Manage Marketing and Track KPI’s
  • Weekly review of checks clearing our account
  • Job applicant review and in-person interviews
  •  Pick up mail from PO Box
  • Open and sort mail
  • Job applicant review
  • Help schedule interviews with job applicants
  • Conduct over the phone interviews
  • Office inventory
  • Office Culture Activities such as planning for birthdays, seasonal decorations, etc.
  • Monthly, Quarterly, Yearly reports

Errands, including but not limited to:

  • Bank runs
  • FedEx runs
  • Escrow runs
  • Misc runs to properties for utilities and such
  • Mail runs
  • Supply purchases
  • Lunch/coffee runs

Filing, including but not limited to:

  • Office files

Qualifications

  • Candidates are required to have a high school diploma or GED
  • Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
  • Excellent written and verbal communication skills
  • Have a valid driver license, car, and insurance
  • Bilingual Spanish and English preferred

Click Here to Apply! https://bit.ly/lacashofferofficemanager