We are looking for an Office Manager to help us with day-to-day tasks both for the owners, but as a general catch-all for anything needed in the company. We need someone who is flexible, trustworthy, efficient, and can work on their own timeline. There won’t be a ton of oversight or management here so you must be a self-starter and efficient with your time.
Roles, responsibilities, qualities include:
- Excellent customer service with outstanding phone skills
- Ability to multi-task and desire to be a general catch-all for ownership and administrative/clerical tasks
- Professional appearance both in person and over the phone
- Computer proficient on a PC with the ability to learn and manage company CRM
- Enthusiasm, positive attitude, the ability to self-start and take command of situations
- Drafting specific documents necessary for purchasing, selling, or filing with the counties
- Organizing calendar
- Organizing email communications by importance and summarizing them
- Book travel and make arrangements for work trips
- Call and find the best local services for us to use in business, for example calling plumbers to find out who can do a job at a reasonable price and in our timeline
- Plenty of additional day to day tasks as they come up
HR, including but not limited to:
- New employee onboarding
- Maintaining employee files
- Policy creation assistance and implementation
- Adding new employees/independent contractors to the system
- Running payroll bi-weekly
Light QuickBooks operations include but not limited to:
- Enter invoices and receipts
- Print checks
- Attach stubs to invoices for filing
- Run QuickBooks reports
- Coordinate rehab dates and invoices with project management
- Maintain company calendar, Meeting Agenda and Minutes
- Follow up on refund checks after account closure for insurance and utilities
- Final file audits for both rehabs and wholesales
- Quality Assurance
- Support the various departments, and upper management
- Technical Writing – Create Step by step manuals
- Manage Marketing and Track KPI’s
- Weekly review of checks clearing our account
- Job applicant review and in-person interviews
- Pick up mail from PO Box
- Open and sort mail
- Job applicant review
- Help schedule interviews with job applicants
- Conduct over the phone interviews
- Office inventory
- Office Culture Activities such as planning for birthdays, seasonal decorations, etc.
- Monthly, Quarterly, Yearly reports
Errands, including but not limited to:
- Bank runs
- FedEx runs
- Escrow runs
- Misc runs to properties for utilities and such
- Mail runs
- Supply purchases
- Lunch/coffee runs
Filing, including but not limited to:
- Office files
Qualifications
- Candidates are required to have a high school diploma or GED
- Possesses a basic understanding of Microsoft Word, Excel, PowerPoint, and customer database systems
- Excellent written and verbal communication skills
- Have a valid driver license, car, and insurance
- Bilingual Spanish and English preferred
Click Here to Apply! https://bit.ly/lacashofferofficemanager